How can a travel agent ensure their commissions for hotel bookings are correctly processed?

Using the GDS (Global Distribution System) and submitting the IATA (International Air Transport Association) number is crucial for travel agents to ensure their commissions for hotel bookings are correctly processed. The GDS is designed for managing hotel reservations and provides a standardized method for tracking bookings, including the associated commission structures. When an agent inputs the IATA number, it verifies that the booking is tied to a licensed travel agency, streamlining the commission payment process.

This method allows for automatic tracking and reporting of commissions due, thus reducing the chances of errors that may arise from manual follow-ups or confirmations. In contrast, simply confirming rates with the hotel or following up with a phone call may not provide formal tracking of the booking or guarantee the proper commission payment. Sending an email after booking might also serve as a means of communication, but it lacks the systematic approach that a GDS offers for managing commissions effectively.